October 7, 2022

4 Reasons Not to Work Too Diligently in Supply Chain Management

Managing the supply chain can be very hard to do. So many needs to be monitored, controlled, or calculated. Such as how many stock is in the warehouse (including keeping track of what comes in and what goes out) or how many material is needed to meet production needs.

Everything else in your warehouse works the same way. All of them need to be monitored from time to time.

There are many ways to keep a supply chain running smoothly. But if you are in the supply chain, I have some advice for you: don’t be too diligent.

Why? That’s great, right?

Maybe that’s what you’re thinking about at the moment.

I’m going to tell you why.

But before you do that, make sure you’ve also joined the scmguide telegram channel to learn more about supply chain management and make sure you don’t miss the newest blog posts.

4 reasons why people who work in supply chain management shouldn’t be too diligent

Now, let’s look at why you shouldn’t be too diligent when working in different supply chain management roles.

So many transactions were written down by hand

You must know that in the supply chain, so many things happen every day.

If you work too diligently, you might not find it hard to record transactions by hand with a pen and paper, no matter how many you have to record.

Because of this, the process of recording will take a long time. Not to mention the high risk of mistakes being made and the fact that not everyone could see it.

That doesn’t mean that everyone can read what you write.

supply chain management

Everyone who needs it can’t get to important information that is blocked.

If there is software that you can use, it will be even worse. You are making two copies of something. Double process. This is a waste. You also won’t act right away when the system makes a mistake because you think you can still rely on your manual recording. So, your system will never be able to use it to its fullest potential.

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So many calculations were done manually

In supply chain management, you have to calculate a lot of things.

If you are too diligent, you might not find it hard to use a spreadsheet to do all those calculations by hand.

Formula mistakes, slow delivery of information about calculation results, and trouble getting to calculation results are all bad effects.

Not to mention the fact that more and more people were needed to do all the math.

On the other hand, all you really need to do is use software that is already out there. Again, this seems like a waste. You spent money on the software, but you never use it. Instead, it adds a lot of people to do work that software could do with a small number of people.

The delay in sending out important informations

All the work you did by hand because you were too diligent won’t leave your computer if you don’t send it out by hand, either through email or another method.

Of course, it will take a lot longer than if you did everything in software that your company already has and where everyone can get to the information quickly and easily.

If you are not there, the information might not be shared until you get back to your place.

There are more jobs that need to be filled

Even if you don’t work in an office, if you work too diligently, you might not mind doing things by hand.

No matter if they are loading and unloading goods in the warehouse, bringing goods to the production line, or doing something else.

Doing a lot of field work by hand is not only slower and takes more people, but it also comes with a high quality risk. Not to mention when it comes to health and safety at work. Also, the risk is higher than if everything was done by itself automatically.

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In supply chain management, there are many bad things that can happen if you work too diligently.

Diligent is good. If someone is too diligent, that’s a different story.

When you’re too diligent, more than you should, you won’t have a sense that the work could actually be done in another, faster way.

You’d think that was the only way to finish the job. By doing everything by hand, including keeping records, doing math, and doing work in the field.

Even worse is if you have software to help with all of that but don’t use it. It means that you are wasting your money and only spending the company’s money.

If you work too dilligently, you won’t feel like what you’re doing is hard or that there are easier or faster ways to do it. So you don’t look for those ways. But if you can find it, you can do the same job faster and cheaper and get the same results. You will do your work well and quickly.

If you don’t know how effective or ineffective the methods you use are, you’ll keep doing the same thing for years. Nothing has changed. Just like that. Your competitors, on the other hand, continue to grow and find better ways to do things.

From now on, work “lazy”. Work with “laziness” that gets things done. People who are called “lazy” always want to do things quickly and in the easiest way. So, they always try to find ways to do it. Be someone like that.

I hope it helps.

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Dicky Saputra

16+ years of experience in supply chain management. I help companies improve their end to end supply chain performance.

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